To log a permit please navigate to the add new work permit screen as shown in the previous article 'How to request a permit'
A new pop up will appear and ask you for various details on your permit. Please see the tip sheet below on how to fill in a permit:
Choose Permit Type – Select the permit type that you need from the drop-down.
Permit Details to Enter – Full details (send for approval) if this isn't already selected.
Depending on the permit type you will then be given different questions regarding the type of work to be taken place. If you are unsure of how to add this information, then please call the site you need access to, and they will be able to advise you on what needs to be added into these boxes.
Client Reference *- Job number or unit of the site you need access too.
Work Permit Shifts* – Add in the start and end date & time. If you are going to site on multiple days, please ensure that the shift patterns are added. Once you have put your shift pattern in please select the add shift button by clicking on the green plus shown below:
This will then add the shift pattern like the above example so that you can continue to add more shifts or if only one shift is required you can continue to work through the rest of the permit form.
Maximum Permit Duration (Hrs) – This box will tell you how many hours this specific permit type can be logged for. You can only log a permit for the exact amount or less than the hours specified in this box.
Site Name(s)* - Select which site you need to gain access too. These sites show in alphabetical order.
Instructed By – If you do not recognise anyone on this list then please select the System Admin (S2).
Upload Files – Upload any Rams/insurance documents into this section.
File upload comments – If you need to explain the files add this information in here.
Location of work* - Exact location - for example a unit of a shopping center.
Description of work*- What work is going to be done during this time?
Known significant risks* What significant risks are there?
Risk controls* What are the risk controls?
Equipment to be used* What equipment will be taken to the site to use?
Once all the questions have been filled in please scroll back up to the top of the permit and select through the other tabs. These will be the Primary tab you have already filled out, confirm authorised staff and depending on your permit type you may also have work types.
Please make sure that all questions on the permit including the ones on the different tabs at the top with the * are filled in or this will not allow you to save the permit.