How can I send details of an inspection as an email?

An inspection can be emailed from the inspection list on the relevant property. One in the inspection list, if you then click onto the inspection type and then the inspection reference number, this will then take you to the inspection summaries page.

In order to email details of this inspection, click onto the link named ‘Email Event Details’.

Once you have clicked onto this icon, recipients can be added by selecting the applicable users in the dropdown list, where standard users will see all of the users attached to that property, and administrators will see all users.

Alternatively, if the required user is not in the list, they can be manually added to the email by selecting ‘enter recipients manually’ from the ‘recipients list’ drop down. Once clicked, you will be prompted to enter the name and email address of the user you wish to email.

Once the user is selected from the list, or the details have been manually entered, you will need to press the green ‘Add’ icon to confirm the user. More than one user can be added to the recipients list in this way.

You can add additional text in to the email using the text editor provided. This text will appear at the top of the email. A formatting tool is also available to set text to italic, bold etc.

The final option is to have a copy of your message sent to yourself by selecting the option at the bottom of the popup. 

Once completed, simply select ‘Email Event Details’ from the bottom right of the popup screen and the email will be sent.

The sending of the email will automatically be recorded within the event history, showing who sent the email, to whom and with what content.